KATALYST AI

User Guide

User Guide

Everything you need to know to make the most of your AI career counseling journey.

1. Introduction

This platform is an AI-powered career platform built for Malaysian students and fresh graduates. It turns your education, work experience, and skills — whether typed in by hand or pulled from your resume — into one verifiedSkill Passport, then uses it to score how ready you are for a target role, match you to real, live job postings, and build you a personalized learning plan for anything you're missing.

Everything works together: update something in your profile once, and it carries through everywhere else in the app — your Skill Passport, your role match score, and the jobs and courses you're shown.

2. Getting Started

A language switcher is available in the top-right corner of every screen, including before you log in — pick English or Malay anytime. The same control lives in Settings once you're signed in.

2.1 Creating an Account

ClickBuild My skill Passport on the landing page hero. This takes you straight to registration — there's no separate "Sign Up" button in the nav bar, onlySign In, for people who already have an account.

  • 1Enter yourEmail address
  • 2Create aPassword (minimum 8 characters). A 4-segment strength bar fills in green as your password gets stronger.
  • 3Repeat it inConfirm Password
  • 4Tick "I agree to the data & privacy policy" — this is required. You can open the policy itself from the same line.
  • 5ClickCreate my account

There's no "Full Name" field at sign-up — your name is captured later, either from your resume or in Profile Setup. The form also checks your email live as you type; if an account already exists for it, you'll see a link straight to Sign In.

2.2 Email Verification

Right after you create your account, you land on a "Check your inbox" screen. This is a verificationlink — not a code. There's nothing to type on this screen.

  • 1Open the verification email in your inbox. Check spam or junk if you don't see it.
  • 2Click the link inside the email. It opens a "You're verified!" confirmation screen in your browser.
  • 3ClickContinue now to move straight into Profile Setup.

Didn't get the email? Use "Resend link" on the "Check your inbox" screen, or the "Resend email verification link" option that appears if you try to sign in before verifying.

2.3 Profile Setup

Profile Setup is a 4 stages — About You, Education, Career, and Preferences. A progress bar at the top tracks how much is complete.

Upload your resume first

Every step gives you the option to upload a PDF or DOCX resume instead of typing. Do this on Step 1, before filling in anything by hand — it prefills every field it can find across all 4 steps at once, leaving you to fill in only what it couldn't find on the Review page at the end.

After a short extraction animation, you'll see an "Extraction Complete" summary — a quick count of what it found (profile info, skills, work experience, and education). ClickContinue to Review to see the full details and fill in anything it couldn't find.

Stage 1: About You

  1. Are you currently studying, or have you graduated?
  2. What field are you in? (e.g. IT & Software, Engineering, Business & Finance, Healthcare, Design, Education, Sales & Marketing, Science, Law, or Other)
  3. Your name, phone number, an optional Student/Matric ID, and your current location.

Stage 2: Education

  1. Search and select your University/Institution.
  2. Pick your Faculty and Programme/Course of Study — both search as you type.
  3. Select your Year of study (Year 1 through Year 5+).

Stage 3: Career

  1. Describe your career interests and goals in your own words, then search and select a Target Role — and optionally a Secondary/Adjacent role.
  2. Add your key skills one at a time. Suggestions are shown based on your target role.

Stage 4: Preferences

  1. Work mode (Remote, Hybrid, On-site, or Flexible — you can pick more than one), and your willingness to relocate.
  2. Preferred industry (defaults to the field you picked in Stage 1), plus your preferred work location and whether you're interested in further study.

Final Step: Review & Confirm

"Continue to Review" takes you to a Review page with its own tabs: Skills, Projects, Certifications, Career Aspirations, Who are you, Education, and Work preferences.

  • Fields filled in from your resume are flagged "Auto-filled from your resume." You can edit any of them before confirming.
  • Any field still marked "required" needs your input before you can confirm.
  • The Education tab also has an "Additional Education" section below your main degree — use it to list any earlier degree (e.g. a prior Bachelor's) beyond the one in the fields above it.
  • Once everything looks right, clickConfirm Profile

After You Confirm: Your Skill Passport

After you click Confirm Profile, the app takes a few seconds to pull everything you entered into one place called your Skill Passport. You'll see a short animation while it works — there's nothing you need to do here except wait.

Once it's done, you'll land on the Skill Passport page, where every skill you added is sorted into one of three groups, based on how well it's backed up:

  • Self-professed — skills you typed in yourself, with nothing else to back them up yet.
  • Evidence-supported — skills the app was able to match to something specific in your resume or a project you listed.
  • Third-party certified — skills backed by an actual certificate you've linked. This group starts empty until you add one.
  1. For any skill, set its Level and Confidence from the dropdowns, or remove it with the × if it's wrong.
  2. Use the "Add a skill" box to add anything that's missing.
  3. Under Evidence, you can manually link a project, certificate, or portfolio URL to back up a specific skill — this is separate from what got matched automatically.
  4. When everything looks right, clickConfirm Skill Passport

This Skill Passport becomes your profile everywhere else in the app — the roles it recommends and the jobs it matches you to are compared against what's confirmed here, so it's worth a quick check before confirming.

One Last Thing: Choosing Your Target Role

Right after your Skill Passport is confirmed, you're shown a list of real job titles, scored against the skills you just confirmed. You can search by keyword, filter by category, and sort by Best fit or A–Z.

One role is already marked "Primary" — this is a starting guess based on your resume and profile, not something you're locked into.

  • 1Click any role card to open a panel with more detail on it.
  • 2The panel shows your match score for that role, which of your skills already count toward it, and which important skills you're still missing.
  • 3ClickSet as primary target to make this role your main goal, or+ Add as adjacent to keep it as a secondary option you're also considering — a role can't be both at once.

You don't have to decide this now — the page itself says you can skip ahead and set or change your target role anytime later from your dashboard. When you're ready, clickContinue to your Dashboard to finish Setup.

Left Setup partway through? Next time you open it, a "Restore your progress?" banner lets you pick up where you left off (Restore Session) or start fresh (Start Over).

2.4 Logging In

  • 1ClickSign In in the top-right corner of the landing page.
  • 2Enter your verified email address and password. Use the eye icon to reveal what you typed, or check "Remember me" to stay signed in longer.
  • 3ClickSign In

Where you land after signing in depends on how far along your profile is: an unfinished Profile Setup sends you back into it; a completed intake with an unconfirmed Skill Passport prompts you to review it; no target role yet asks you to pick one; otherwise you go straight to your dashboard.

2.5 Forgot Password

  • 1ClickForgot password? next to the Password field on the Sign In page.
  • 2Enter your email and click "Send Reset Link."
  • 3The confirmation message doesn't reveal whether that email actually has an account — this is intentional, for privacy.
  • 4Click the link in the email, set a new password (minimum 8 characters), and confirm it.
  • 5After a success message, you're redirected to Sign In automatically.

3. Your Counselor Dashboard

This is where you land right after Setup — a home base showing your career readiness at a glance, plus the six tabs down the left side, covered one by one below.

3.1 Overview

This is the first thing you see when you sign in. At the top you'll find your name, your current target role, your industry and location, and a circular gauge showing how complete your profile is.

Right below that, a "what to do next" banner changes depending on where you are:

  • No target role set yet — it asks you to explore occupations and pick one.
  • Target role set, and you have an active learning plan — it shows the next step in that plan.
  • Target role set, and you have skill gaps but no plan yet — it prompts you to generate a learning plan.
  • Target role set, and you have no gaps — it tells you that you're a strong match, and lets you jump straight to live job listings.

Quick Counts and Top Skills

  • Four simple counters — Skills Mapped, Work Experience, Certifications, and Projects — give you an at-a-glance read of how filled out your profile is.
  • Your Top Verified Skills shows a preview of your best-backed skills, with a "View all" link that takes you to the full Skill Passport.
  • Target Skill Gaps shows up to 3 skills you're missing for your target role, with a "Role Fit Details" link. If you haven't set a target role yet, it tells you to set one in Explore Careers instead.

Market & Salary Intelligence

Once you have a target role, this card fills in with a live salary benchmark for that role, the number of active job postings for it (pulled from JobStreet, Maukerja, and Indeed), and your saved location and industry preferences.

From Your Other Sections

Three small preview cards at the bottom mirror what's on the Role Fit, Job Market, and Learning Plan tabs — your current fit score, your live posting count, and how many steps you've completed. Click any of them to jump straight to that tab.

3.2 Skill Passport

This is the full, ongoing view of everything backing your skills, split across four of its own tabs: Overview, Skills Matrix, Experience, and Credentials.

A banner at the top stays the same across all four tabs: your name, your target role (if set), your contact info, and any LinkedIn, GitHub, or Portfolio links you've added. Next to it, a circular gauge shows "Role Readiness" once you have a target role, or "Profile Strength" before that.

Overview Tab

  • An AI-written summary of your profile, plus your Target Role, Target Industry, Work Mode & Location, and Salary Expectation at a glance.
  • Four stat cards: Total Skills (split into evidence-verified vs. self-declared), Experience, Education & Credentials, and your Target Role Fit %.
  • A short, AI-written Strength Summary and Focus Recommendation, plus quick previews of your top skills and most recent work history, each with a link to jump to the full tab.

Skills Matrix Tab

Every skill you have is sorted into one of three groups:

  • Third-Party Certified — backed by a real certificate that's been independently checked with its issuer.
  • Evidence Supported — backed by something specific found in your resume, a project, or other evidence.
  • Self-Declared — nothing backing it up yet.
  • 1Click any skill to open a detail panel.
  • 2It shows the skill's proficiency level (Novice through Expert), which you can change right here using the pencil icon.
  • 3If the skill is backed by evidence, you'll also see the actual quote from your resume or project it was matched to, with a link to the source.

This tab is for reviewing what you already have and adjusting proficiency. To add a brand-new skill or remove one entirely, use Settings > Profile > Skills & Tools (covered in Section 6).

Experience & Credentials Tabs

  • Experience — a read-only timeline of your work history and academic qualifications, pulled from your profile.
  • Credentials — also read-only: your verified certifications, language proficiency, skill assessments, and any evidence files you've attached.

Both tabs are for reviewing only. To add or edit a job, a degree, or a credential, use Settings > Profile (covered in Section 6).

3.3 Explore Careers

Browse real job titles, scored in real time against your Skill Passport, and use this page to set or change your primary and adjacent target roles whenever you want.

  • A "Your Target Selection" box at the top always shows your current primary role, and adjacent role if you've set one.
  • Search by keyword, filter by ISCO category, and sort by Best fit (score) or A–Z. Your current primary and adjacent roles always stay pinned to the top of the list, no matter what filters you use.

Setting or Changing a Target Role

  • 1Click any role card to open a detail panel with your match score, which skills of yours count toward it, and which essential skills you're missing.
  • 2ClickSet as primary target — this asks you to confirm first, since it affects role matching and recommendations everywhere else in the app. You can change it again anytime.
  • 3Click+ Add as adjacent to keep a role as a secondary option you're also considering — this saves instantly, no confirmation needed, and can be toggled off the same way.

A role can only be your primary or your adjacent target, never both at once.

3.4 Role Fit

A detailed readiness report for your target role, scored against your Skill Passport. If you haven't set any target role yet, this page just prompts you to go set one in Explore Careers.

  • A gauge shows your % Matched, alongside a Readiness Status: Strong Fit (70% and up), Partial Fit (40–69%), or Early Stage (below 40%).
  • If you've set both a primary and an adjacent role, two pill buttons let you switch which one you're viewing, each showing its own score.

Reading Your Results

  • Three tiles summarize your Essential Match Rate, Essential Gaps Remaining, and Nice-to-Have Gaps (would strengthen your fit but aren't required).
  • Filter chips let you switch between All Requirements, Matched, Essential Gaps, and Nice-to-Have. Each matched skill shows how it's backed and its proficiency level, if known.
  • If you have both a primary and adjacent role set, a toggle lets you switch from the filterable Skill Matrix to a Primary vs. Adjacent side-by-side comparison.
  • A callout at the bottom lets you generate a Learning Plan for whichever role you're currently viewing.

Two things can stop scoring: "Skill Passport Empty" means you need to add skills first. "Could Not Score Occupation" means that specific role isn't in the system yet — try a different one in Explore Careers.

3.5 Learning Plan

A step-by-step roadmap of courses and practical projects, built to close your essential skill gaps for a target role.

  • You'll see up to two cards here — one for your primary role and one for your adjacent role, if set. Each either shows an existing plan's progress or a "Generate my plan" button.
  • Plans are only generated for roles you've actually set — nothing generates automatically, and asking again for a role you already have a plan for just opens the existing one.
  • If you change your target role while an older plan is still open, you're asked whether to freeze the old one or keep it open. Older plans for roles you've since moved on from are listed further down, under "All your plans."

Inside a Plan

The top shows the role, the match % you had when the plan was generated, and a progress gauge. A "Freeze Progress" button locks the plan read-only, which you can undo anytime with "Unfreeze."

Below that, each step lists which skill it closes, a matched course (or a note that none has been found yet), and a suggested practical project. A checkbox lets you mark a step done, though this is disabled while the plan is frozen.

"View Step Details"

  • A plain explanation of the skill itself, plus other names it goes by.
  • Full details on the matched course — rating, level, duration, instructors, languages — and a "Go to course" link that opens it in a new tab.
  • If no practical project has been suggested yet, a "Generate Project Idea" button asks the AI to build one — a title, ordered steps, an estimated time — specifically for that course.
  • The same "Mark as Complete" button is here too.

3.6 Job Market

Real, live job postings pulled from three Malaysian job sites — Maukerja, JobStreet, and Indeed — each one matched against your Skill Passport.

  • Search by keyword, then choose All Postings or Best Skill Match, which only shows postings that actually overlap with skills in your Passport.
  • Filter by source (All, Maukerja, JobStreet, or Indeed, each showing its own count), and refine further by Location, Job Type (Full-Time, Part-Time, Contract, Internship), and minimum salary.
  • Sort by Most Recent, Highest Skill Match %, or Highest Salary.

Reading a Listing

Each card shows the job title, company, a match badge, location, job type, and salary, and up to 3 of your skills it recognizes in the posting. Click a card to open the full listing.

The full listing page looks a little different depending on which site it came from (e.g. a rating for Indeed, a business registration number and "Partner Since" year for JobStreet, a live-chat indicator for Maukerja), but it always ends with a way to apply or open the original posting.

4. Account & Settings

4.1 The Profile Button

Click your avatar icon in the top-right corner of any dashboard page to open a small card with:

  • Your name and email at the top.
  • Two shortcut buttons:Profile ManagementandUser Guide
  • A language switcher.
  • Sign Out — which asks you to confirm before actually logging you out.

4.2 Settings: Profile

This is where you add and edit everything about your profile, split across seven tabs of its own. A live Profile Completeness bar at the top updates as you fill things in.

  • Personal Details — name, email, phone, location, LinkedIn/GitHub/Portfolio links, and a professional summary.
  • Skills & Tools — add or remove skills freely here. This is different from the Skill Passport dashboard tab, which only lets you adjust the proficiency of a skill that already exists.
  • Projects, Certifications, Work Experience, Education — add, edit, or remove entries in each one.
  • Career Context & Goals — your current status, primary goal, target role, and career aspirations.

You don't need to do anything extra after saving — changes sync automatically across your Skill Passport and role matches.

4.3 Settings: Resume

  • 1Drag and drop, or click to browse, a PDF or DOCX resume. It takes about 10 seconds to analyze.
  • 2Nothing in your profile is touched yet — you see a summary of what was found, with two choices: "Review & apply" or "Discard."
  • 3"Review & apply" takes you back to Settings: Profile, but in a special mode — every field where your existing profile and the new resume disagree shows both values, so you can pick which one to keep.
  • 4For lists like Projects or Work Experience, you get a checklist to choose items from either side individually. Nothing is saved until you click Save on that screen, so you can always back out safely.

4.4 Settings: Preferences

Pick English or Malay. The change applies instantly across the whole app, no reload needed, and is remembered the next time you sign in.

4.5 Settings: Password

Enter your current password, then a new password and confirm it (minimum 8 characters), and click Update.

AI-Powered Career Counseling Platform · Version 1.0